The American Nephrology Nurses’ Association and National Kidney Foundation (nurses, technicians, social workers, dietitians) developed an assessment tool that is an optional tool for clinic staff to use to do initial assessments and follow-up reassessments required by Medicare under the new Conditions for Coverage that became effective 10/14/08. The Comprehensive Multidisciplinary Patient Assessment is 35 pages long and can be found here:
http://www.kidney.org/professionals/pdf/ComprehensiveMultidisciplinaryPatientAssessmentFrm.pdf
The new Conditions for Coverage require that dialysis facilities educate patients about all treatment options including dialysis at home and transplant. If the facility doesn’t offer a specific type of treatment, it has to inform patients where that treatment is offered.
Back the original topic of this message which related to grievances, the new regulation states:
I Be informed of his or her right to file internal grievances or external grievances or both without reprisal or denial of services; and
(17) Be informed that he or she may file internal or external grievances, personally, anonymously or through a representative of the patient’s choosing.[/I]
The interpretive guidance that is written to explain the regulation to surveyors states:
[I]Every patient must be free to file a complaint or grievance within the facility or externally with the ESRD Network or State survey agency. Facility staff should inform patients that they can file a grievance anonymously or through a representative without being afraid that they will be treated differently or denied services.
“Reprisal” would include retaliation or revenge and could include perceived punishment, isolation, the intentional infliction of physical pain or emotional distress or involuntary discharge from the facility.[/I]
Further the regulation goes on to say:
I Standard: Internal grievance process. The facility’s internal grievance process must be implemented so that the patient may file an oral or written grievance with the facility without reprisal or denial of services.
The grievance process must include—
(1) A clearly explained procedure for the submission of grievances.
(2) Timeframes for reviewing the grievance.
(3) A description of how the patient or the patient’s designated representative will be informed of steps taken to resolve the grievance.[/I]
And the interpretive guidance for this part of the regulation states:
[I]The facility’s policies and procedures must describe all available grievance procedures to the patient. The facility must inform the patient and/or the patient’s designated representative (also called “designee”) of its internal grievance process. Refer to the requirement at V465 under the Condition for Patients’ rights.
Each facility must implement a process to ensure that there will be no reprisal or denial of services for any patient who files an internal grievance and the grievance procedure will be clearly explained to patients. The existence of grievances should not be viewed negatively, as this would be an indication that patients understand the internal grievance process and believe that filing a grievance will not result in reprisal or denial of services. Lack of grievances does not indicate a lack of an internal grievance process [emphasis added].
The facility’s grievance process should assure those grievances involving situations or practices that place patients or staff members in immediate danger (e.g. the patient’s grievance brings attention to hazardous environmental conditions) are resolved immediately.
The facility’s process must include clearly defined timeframes for a grievance to be acknowledged, investigated, and addressed. Timeframes should be sufficient to conduct an investigation yet ensure that the grievance is addressed in a timely manner.
The patient/designee should be informed of the status of the investigation periodically, and when resolution is attained or considered attained by the facility. Each grievance should demonstrate a completed cycle of reviewing the grievance and reporting back to the patient.[/I]